Privacy Policy
Your privacy matters to us. IEEE Jagannath University is committed to being transparent about the data we collect and how we use it.
Effective date: January 1, 2025
Introduction
This Privacy Policy describes how IEEE Jagannath University ("we", "our", or "the Branch") collects, uses, and protects information when you visit our website or interact with us. We are committed to handling your personal data responsibly and in accordance with applicable privacy laws.
Information We Collect
We may collect the following types of information:
Information you provide directly
- Name, email address, and phone number when you contact us or submit a form.
- Academic and professional details when applying for membership.
- Event registration details when you sign up for our activities.
Information collected automatically
- IP address, browser type, and operating system.
- Pages visited, referring URLs, and time spent on each page.
- Device identifiers and cookie data (see Section 7).
How We Use Your Information
We use the information we collect to:
- Respond to your enquiries and provide requested information.
- Process membership applications and manage member records.
- Send event announcements, newsletters, and important updates (with your consent).
- Verify certificates and authenticate participant records.
- Improve the design, content, and functionality of our website.
- Comply with legal obligations or resolve disputes.
We will never use your personal data for purposes incompatible with those stated here without your prior consent.
Sharing of Information
We do not sell, trade, or rent your personal information to third parties. We may share your data only in the following limited circumstances:
- Service providers: Trusted third-party services used to operate our website (e.g., hosting, database, analytics) that are contractually obligated to keep your data confidential.
- IEEE or affiliated bodies: Where required for membership administration or event coordination.
- Legal requirements: When disclosure is required by law or to protect the rights and safety of the Branch or others.
Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Membership and event records may be retained for the duration of our organisational activities. You may request deletion of your data at any time (see Section 9).
Data Security
We implement appropriate technical and organisational measures to protect your personal information from unauthorised access, disclosure, alteration, or destruction. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.
If you believe your data has been compromised, please contact us immediately at ieee@jnu.ac.bd.
Cookies
Our website may use cookies — small text files stored on your device — to enhance your browsing experience. Cookies help us understand how visitors interact with the site and allow features such as theme preferences to persist across visits.
You can configure your browser to refuse cookies or to alert you when cookies are being sent. Note that disabling cookies may affect some functionality of the website.
Children's Privacy
Our website is not directed at children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have inadvertently collected such information, we will take steps to delete it promptly.
Your Rights
Depending on your location, you may have the following rights regarding your personal data:
- Access: Request a copy of the personal data we hold about you.
- Correction: Request that inaccurate or incomplete data be corrected.
- Deletion: Request that we delete your personal data, subject to legal obligations.
- Withdrawal of consent: Withdraw consent for communications at any time.
To exercise any of these rights, please contact us using the details in Section 11.
Changes to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices or for legal, operational, or regulatory reasons. The effective date at the top of this page will be updated whenever changes are made. We encourage you to review this page from time to time.
Contact Us
If you have questions, concerns, or requests relating to this Privacy Policy or your personal data, please contact us at: